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Why use Digital Commons Data?
Open or restricted access to contents, with persistent unique identifiers to enable referencing and citation:
- When datasets are uploaded on Digital Commons Data, a DataCite DOI is reserved, which will become active upon publication of the dataset to enable citation.
- Datasets can be licenced under a range of open licenses.
- When data cannot be fully made open for legitimate reasons, it may be published
- as a Restricted-Access dataset, where the files must be requested by the researcher, and the author can decide whether to act on the request, or
- as a Metadata-Only dataset, where the files will not be deposited, in case they are too sensitive, or too large to be held on a repository.
Metadata to enable discovery and reuse:
- Every dataset can be annotated with a comprehensive set of metadata fields, including title, general description, description of each file, steps to reproduce the analyses, license, and administrative metadata such as institution and category.
- Institutions may provide additional custom metadata fields to be completed by their researchers.
- Links can be created to further associated research outputs, such as datasets, software orarticles.
- To facilitate discovery and reuse of data, dataset metadata is available in the Dublin Core format and Schema.org format, conforming to the Google Dataset standard.
- Dataset metadata is also made available for harvesting via OAI-PMH endpoints.
Safeguarding integrity and authenticity of deposited data:
- Files deposited to Digital Commons Data are stored with Amazon S3, part of Amazon Web Services (AWS).
- Automated database backups happen every day whilst online, with a retention period currently set to 7 days. These backups are stored in the relevant AWS S3 bucket. Amazon S3 synchronously stores data across multiple facilities. Amazon S3 storage is designed to provide 99.999999999% durability of objects over a given year.
- Digital Commons Data ensures the integrity and authenticity of data deposited, by generating and verifying checksums for each file.
- Once a dataset version is published, and a DOI registered, the dataset version is immutable and permanently archived in a third party archival system, DANS (Data Archiving & Networked Services).
Preservation of deposited material:
- Published data is held permanently on Digital Commons Data; if an institutional Digital Commons Data repository ceases to operate, the institution’s data will continue to be made available by Digital Commons Data.
- Furthermore, to ensure long-term preservation of data, all published datasets are stored with a third-party archive(DANS); which will ensure the data is available permanently at its registered DOI, even if Digital Commons Data were to cease operating.
- Digital Commons Data supports curation of datasets by institutional librarians and data stewards, by providing a pre-moderation capability, which allows institutional delegates to review every dataset prior to go-live, and either approve, make edits, or return the dataset to the author with comments to address before re-submitting. This allows liaising with depositors when issues are detected, before the dataset goes live.
- If issues are discovered with live datasets, then the institutional administrators may take the dataset down directly, as well as contacting the author offline.
- Digital Commons Data has received ISO/IEC 27001:2013 certification in respect of secure information management practices.
- Digital Commons Data utilises secure interfaces such as TLS 1.2 or above. All data in transit and at rest is encrypted with at least AES-256 or equivalent. The repository supports secure encrypted data storage both on and offsite. It leverages AWS KMS tooling for secure key management.
- Digital Commons Data is hosted in AWS data centres. AWS has certification for compliance with ISO/IEC 27001:2013, 27017:2015, 27018:2019, and ISO/IEC 9001:2015.
- If authors wish to deposit sensitive data, the author may publish it within a Restricted-Access dataset: the files will be safely deposited, but cannot be accessed openly. Instead, researchers may request the files and the author can decide whether to release them.
- Elsevier has implemented a company-wide process for Business Continuity Management and Disaster Recovery with Recovery Point Objective and Recovery Time Objective windows congruent to our contractually agreed Service Level Agreements.
- Elsevier's Business Continuity Plan (BCP) is regularly audited, is in line with the international Business Continuity standards, and is ISO 22301 accredited.